Easily Manage Your Emails in Outlook with These Tips

Are you tired of sorting through your Outlook inbox? Many professionals share that sentiment. A constant stream of emails can lead to missed opportunities and unnecessary stress. What if managing your inbox was as simple as asking a question? With Copilot for Outlook, it can be. This intuitive AI assistant learns your communication style, anticipates your needs, and helps you easily manage your emails with minimal effort. We’ll share our top tips for managing your inbox using Copilot in Outlook.

What is Copilot in Outlook?

Let's get to know Copilot for Outlook, your AI-powered helper inside your Outlook app. Think of it as your email expert, ready to tackle the tedious tasks and make your inbox easier to manage.

Write Emails Effortlessly

Have you ever struggled to find the right words for an email? Copilot has your back. Just give it a simple prompt – a few words or a sentence about what you want to say – and it'll whip up a polished draft for you.

Need to reply to an email? Copilot suggests responses that actually make sense in the context of the conversation. And the more you use it, the better it gets at understanding your style, so your emails will always sound like you.

Cut Through the Clutter

We've all encountered never-ending email threads with dozens of replies. It's a headache just trying to figure out what's important. Copilot swoops in and summarises those long threads, giving you the key points and action items at a glance. No more scrolling through endless messages.

Moreover, if you're hunting for a specific email or information, Copilot's supercharged search will help you find it quickly.

Manage Your Time

Scheduling meetings can be a real hassle, but Copilot makes it easy. It checks everyone's calendars, suggests times that work, and even drafts the invitation for you. It also helps you get ready for meetings by pulling together all the relevant emails and documents, so you're always prepared. And if you miss a meeting, Copilot gives you a quick rundown of what you missed and what you need to do next.

Benefits of Using Copilot for Easy Email Management in Outlook

Copilot saves everyone valuable time and makes their work lives smoother. Let’s find out how:

Reclaim Hours Lost to Email

You can get back hours of your week that were once spent on emails. How? Copilot takes care of those boring tasks like writing replies and summing up long email chains. This means you and your team can focus on other work that matters to your business.

Stay on Top of What's Important

Copilot acts like your own personal assistant for your inbox. It's smart enough to know which emails need your attention right away, which ones have important deadlines, and which ones contain crucial information. This means you won't miss anything important, and you'll always know what to focus on first.

Work Better Together

Copilot also helps your team work better together. It can summarise meetings for everyone, making sure everyone is on the same page and knows what they need to do. This means less confusion, less back-and-forth, and more time to get things done.

See Copilot in Action

After months of real-world use and extensive research, the results show that Copilot boosts productivity and improves work quality, and users simply love it.

Real Results, Real Impact

Research paints a clear picture of Copilot's effectiveness:

• Seven out of 10 users report getting more done with Copilot.
• Almost seven out of 10 notice an improvement in the quality of their work.
• Everyday tasks like searching, writing, and summarising become 29% faster.
• Catching up on a missed meeting is four times quicker.
• Almost two-thirds of users spend less time on email.
• Over 80% find it easier to get started on their writing.
• Three-quarters of users save time finding files.

Most tellingly, 77% of those who've tried Copilot wouldn't want to work without it.

Real-World Examples

These numbers translate into real-world wins. One software engineer found that GitHub Copilot, a version of Copilot tailored for coding, doubled their work speed, leading to a 20-30% boost in overall productivity.

This isn't an isolated case. Across various industries and roles, professionals are discovering how AI tools like Copilot simplify tasks, improve results, and free up time for more meaningful work.

Get Started with Copilot in Outlook

Are you excited about using Copilot in Outlook? It's simpler than you might think. Let's walk through the steps and tips to get the most out of this AI tool.

Check Your Compatibility

First, ensure your systems meet the requirements for Copilot. Typically, this means having a Microsoft 365 subscription that includes Copilot features. Not sure? Essential Tech can help you determine your eligibility and guide you through the setup.

Enable and Customise

Once you're ready, enable Copilot directly within your Outlook interface. You won't need to download any extra software. Find the Copilot settings and follow the easy on-screen instructions. You can even personalise some features to fit your preferences and the way you work.

Communicate Effectively

To maximise Copilot's potential, be clear and specific in your requests. Instead of asking for general help, provide clear instructions. For example, instead of saying "Help me with this email," say "Draft a response to this email suggesting a meeting next week." The more precise your prompts, the more accurate and helpful Copilot's responses will be.

Experiment and Explore

Remember, Copilot learns and improves as you use it. Don't hesitate to experiment with different prompts and explore all the features it offers. The more you use it, the better it understands your needs. And if you need any assistance along the way, Essential Tech is always here to support you.

Why Choose Essential Tech for Your Copilot Integration?

At Essential Tech, we know that every business operates differently. That's why our Microsoft experts take the time to understand how you work, how you communicate, and what you want to achieve. We then adapt Copilot to fit your existing workflow, ensuring it's not just another tool but a valuable asset.

If you have a question or need help with a setting, we're just a phone call or email away. We'll even show you new ways to use Copilot that you might not have discovered yet.

We're passionate about helping businesses like yours harness the power of AI to work smarter, not harder. When you partner with us, you're getting a dedicated team that helps you succeed.

Let Essential Tech Show You the Power of Copilot

Whether you're a growing SME or an established business, Copilot can transform your email management and entire workflow. Don't let email overload hold your business back. Take the next step towards a more productive, efficient, and stress-free work environment.

Ready to experience the power of Copilot firsthand? Talk to us. Our team is eager to show you how Copilot can change the way you work. Together, we can unlock the full potential of your business.